How can your current internal payroll system be transferred to an outsourced company
The thought of a painful transition period might be the only thing putting you off taking the plunge and signing up with an outsourced payroll provider. Transferring your system over to a provider doesn't have to be difficult, though. If you sign up with one of the best payroll companies such as eSlip Payroll Services, they will be with you every step of the way, making the process as simple as possible. To ease your worries, read through our guide detailing what will happen during the transition period.
1. Understanding your company
Any outsourced payroll providers worth their salt will want to work with you before your payroll is migrated over to ensure they understand how your company works and how this is translated in payroll terms. eSlip Payroll Services will work hard to understand your payroll needs and will hold your hand through the transition period and the first few months of delivering your payroll.
2. Transfer data
Once your new provider understands how they need to operate your payroll, they will agree on dates with you as to when your payroll data should be implemented into their system. eSlip Payroll Services, as one of the best payroll solutions for small businesses, will help you manage the transfer of your existing payroll data over to us. This doesn't have to happen at tax year. Payroll data transfer can take place at any time of the year, and we can handle your year-to-date figures.
Once your provider has migrated your data over to their system, they will perform rigorous testing to ensure everything is accurate. Here at eSlip Payroll Services, we like to check that all data in our system is correct and that we are translating your instructions accurately by performing a few dummy runs during implementation. We will input some variable information during this process to ensure that our system acts as you would expect it to.
4. Go live
Once both you and your new payroll provider are satisfied that your historical data has been migrated over successfully and that that the system operates as you expect it to, you will both agree on a go-live date. From this date, your new provider will take over responsibility for processing your payroll. If you choose eSlip Payroll Services, this doesn't mean we'll leave you alone. We will hold your hand through the first payroll run so that we can ensure we have all the information we need from you to produce an accurate payroll. We will also work with you to perform confirmation checks on each and every employee before payment to double-check that everything is correct.
As you can see, transferring your payroll doesn't have to be stressful, so long as you choose a payroll provider who will endeavour to understand your business and payroll demands. Get in touch with us and see how eSlip Payroll Services could help you with an easy migration.
Call eSlip Payroll Services for a friendly chat and quotation on 01279 851 000 or take a look at our website at www.eslippayrollservices.co.uk.